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Accounting Specialist

Click here to apply. Positions remain open until filled. American Prairie is an Equal Opportunity Employer.

TITLE: Accounting Specialist                
DIVISION: Organizational Operations
REPORTS TO: Director of Finance
SUPERVISES: None               
LOCATION: Bozeman          
HOURS PER WEEK: Full-time averaging 40 hours per week
BENEFITS OFFERED: Paid Vacation, Paid National Holidays, Paid Sick Days, Paid Volunteer Hours, 401K with up to 3% employer match, Medical Insurance with optional Flexible Savings or Health Savings Account & Dependent Care Account, Short-term Disability Insurance, Voluntary Vision, Dental, Life, Critical Illness, & Accident Insurance, Reserve Lodging Perks, Corporate Discounts, Flexible Scheduling                           

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required of the employee. Employees are expected to be responsible for and assist with additional tasks and duties as needed. Job descriptions may change to meet the business needs of the organization.

JOB PURPOSE: Executes accounting functions and supports colleagues to advance the organization's mission through exceptional financial management. The Accounting Specialist works directly with program managers to process vendor payments, record and track donations, and create and produce financial reports to facilitate stronger cash management practices. Working directly with the Director of Finance and Chief Operations and Finance Officer, the Accounting Specialist maintains a complex accounting system, streamlined business processes, and a robust internal controls environment. This individual must have a strong understanding of Generally Accepted Accounting Principles (GAAP) and will be expected to support managers across departments and divisions with financial procedures.


70% Accounting Procedure Execution

  • Process accounts payable, including managing approval for invoices and cash disbursements, coding and data entry of invoices, printing checks, and maintenance of vendor files.
  • Process weekly reconciliation of donation records between Salesforce and banking institution.
  • Process weekly cash management entries, including bank transfer, interest expense, and interest income entries.
  • Process monthly journal entries, including allocations, lodging revenue transactions, and any adjusting entries needed.
  • Responsible for the maintenance of the accounting system. Maintenance includes updates to the chart of accounts, updates to the dimension structure, and ownership of all modules in the system.
  • Responsible for quarterly donation reconciliations with the development team.
  • Responsible for accurate tracking of organizational spending against restricted funds.
  • Responsible for all aspects of company credit card use, including tracking and reconciling activity, data entry, remitting payments, card issuance and increases in credit limit. Assists staff with credit card issues. Issues and updates credit cards and card user agreements.
  • Responsible for the accurate mapping and accounting of the monthly payroll.
  • Work with the Director of Finance to maintain balance sheet account rollforwards.
  • Continuously assess accounting procedures and internal controls environment for areas of improvement


15% Financial Reporting

  • Maintain financial statements within the accounting system and mapping to the chart of accounts.
  • Assist Director of Finance and Chief Operations and Finance Officer with updates needed to the Annual Financial Statements.
  • Assist the Director of Finance and Chief Operations and Finance Officer with the execution of the annual financial audit.

15% Budget Development & Maintenance Support

  • Produce periodic budget reporting of budget-vs-actual results. Communicate budget activity to departmental managers on a regular basis.
  • Assist Director of Finance and Chief Operations and Finance Officer with the completion of the annual budget.




  • Enthusiasm for and positive representation of American Prairie’s mission, goals, values, and culture.
  • Strong understanding of Generally Accepted Accounting Principles (GAAP).
  • Demonstrated competence maintaining, monitoring, and reconciling fiscal records.
  • Demonstrated knowledge of accounting rules and regulations governing recordkeeping and fiscal management.
  • Demonstrated competence using accounting software and database, spreadsheet, word processing, and e-mail software.
  • Demonstrated experience providing critical fiscal support to an organization with a high degree of accuracy and attention to detail.
  • Demonstrated excellent communication skills, written and verbal, with the ability to clearly communicate information, issues, and instructions to all levels of colleagues.
  • High level of interpersonal skills with demonstrated poise, tact, and diplomacy.
  • Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.
  • Flexibility and ability to work well in a team environment.
  • Minimal travel required.



  • Experience in accounting for non-profit organizations.
  • Demonstrated competence using double-entry accounting system.
  • Competence with Microsoft Office suite.
  • B.S. in Accounting. 
  • Non-profit experience.